The Nature Conservancy Logo - 1-800-Bizops

Empowering fishing communities in Baja and beyond

We partnered with The Nature Conservancy to simplify tracking FishKit's impact on fishing communities through optimized Bizops and smart Airtable tools.

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Apps used

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Airtable
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Sheets
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Figma
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Replit
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Digital Ocean
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Airtable
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Make
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Sheets
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Coefficient
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Figma
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Replit
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Digital Ocean
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Airtable
Make Logo
Make
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Sheets
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Coefficient
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Figma
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Replit
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Digital Ocean
Airtable Logo
Airtable
Make Logo
Make
Google Sheets Logo
Sheets
Coefficient Logo
Coefficient
Figma Logo
Figma
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Replit
DigitalOcean Logo
Digital Ocean
Airtable Logo
Airtable
Make Logo
Make
Google Sheets Logo
Sheets
Coefficient Logo
Coefficient
Figma Logo
Figma
Replit Logo
Replit
DigitalOcean Logo
Digital Ocean
Airtable Logo
Airtable
Make Logo
Make
Google Sheets Logo
Sheets
Coefficient Logo
Coefficient
Figma Logo
Figma
Replit Logo
Replit
DigitalOcean Logo
Digital Ocean
Airtable Logo
Airtable
Make Logo
Make
Google Sheets Logo
Sheets
Coefficient Logo
Coefficient
Figma Logo
Figma
Replit Logo
Replit
DigitalOcean Logo
Digital Ocean
Airtable Logo
Airtable
Make Logo
Make
Google Sheets Logo
Sheets
Coefficient Logo
Coefficient
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Figma
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Replit
DigitalOcean Logo
Digital Ocean

Overview

We teamed up with the Nature Conservancy to take the FishKit project to the next level! Our mission? To make tracking the impact of the FishKit toolkit as easy as pie. By harnessing the magic of Airtable and integrating it with Looker Studio, we created a system that automates the collection and organization of key metrics, including fishery communities, training conservationists, tracked species, sustainability improvements, and more. This initiative was a game-changer for the Nature Conservancy’s Monitoring, Evaluation, and Learning (MEL) plan, paving the way for smarter decisions as they expand the toolkit’s reach.

What did we build together? A simple yet mighty Airtable database that pulls data directly from the FishKit SQL databases and allows the team to add important details that help make sense of ongoing operations. Plus, we designed dynamic infographics that transform complex data into eye-catching visuals—perfect for sharing progress with everyone involved, especially donors. With this new setup, the team can monitor their impact in one place without any hiccups, all while saving their most precious resources: time and money. Adios to countless spreadsheets!

Thanks to our friendly solution, the Nature Conservancy is now equipped to track FishKit’s success and make informed decisions that benefit the communities they serve. This project shows just how powerful a little creativity and the right tools can be in driving conservation efforts forward—making a real difference, one community at a time!

Metrics improved

At the intersection of innovation and conservation, we’re thrilled to share how smarter tracking can lead to big wins for our communities and ecosystems! Here’s a look at the impressive results we achieved.

Streamlined Species Reporting: After the process integration, we boosted species reporting from 150 to a whopping 270—no more duplication, and easier tracking.

2X Donor Engagement: Say hello to double the donor engagement! We’ve made it easier to showcase Fishkit's impact and it's showing with increased support and response from donors to the latest conservation efforts.

Increase in User Acquisition: The species database has led to a significant increase in new users, driven by their interest in region-specific specimens. This metric saw an impact of almost ~35% in for the applicable areas.

Immediate Time Savings: Who doesn’t love saving time? Post-onboarding, we cut data entry and management time by 50%. That’s half the hassle and twice the efficiency!

Meet the process

Week 1 to Week 2

Defining Data Architecture

We redesigned a Google Spreadsheet with dozens of unorganized data points into a single Airtable base with a clean table structure. We workshopped the field remapping together and defined key concepts for future scalability.

Week 3

Syncing Solutions Evaluation

We evaluated syncing solutions like On2Air, Coefficient, and Unito to connect Airtable with Google Spreadsheets to enable Looker Studio reports. We assessed pricing, implementation time, and technical debt.

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Week 4 to Week 5

Airtable Base Deployment

We deployed the Airtable base and conducted onboarding sessions with real data examples. This helped the team adapt and allowed us to identify gaps in the data structure while ensuring we kept the workflow practical.

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Week 6

Designing Key Metrics Dashboard

We focused on the original request: a one-page dashboard for the TNC team to communicate key metrics to donors. Workshops explored alternatives and refined the data storytelling for clarity.

Week 9 to Week 10

Sync Setup for Reporting

We replicated the data structure in Google Spreadsheets to maintain a live sync with Airtable. This setup enabled real-time reporting in Looker Studio, ensuring immediate data access.

Week 11 to Week 12

Impact Infographic Design

We designed the interactive infographic in Figma to communicate additional datapoints to the FishKit audience. Collaboration refined storytelling, copywriting, and wireframing for effectiveness.

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Week 12 to Week 13

Impact Dashboard Development

We focused on the original request: a one-page dashWe finalized the Impact Dashboard in Looker Studio, incorporating insights from the infographic. This dashboard provided a comprehensive view of key metrics for the FishKit audience.

Week 13 to Week 14

Automating Data Downloads

We created a Make.com scenario to automate data downloads from the SQL FishKit database. This streamlined the process, allowing the FishKit team to incorporate data into Airtable for daily operations.

Week 15 to Week 16

Replit PDF Extraction Script

We developed a Replit script to periodically extract specific PDFs from a Digital Ocean repository. This ensured all team members had access to documents, linking them back to Airtable data.

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Deliverables

Looker Studio Impact Dashboard

Designed to communicate key metrics and concepts visually to a broader audience.

Looker Studio Impact Dashboard | TNC Case Study | 1-800-Bizops

Airtable Base as day-to-day Tool

One base that serves as a project tracker on all fronts: engagements, community, partnerships, and more.

Airtable Base as day-to-day Tool | TNC Case Study | 1-800-Bizops

Data Architecture

Thought for scale, we workshopped a new data structure to house TNC’s FishKit operations.

Data Architecture | TNC Case Study | 1-800-Bizops

Make.com Data Sync Scenario

Created to mirror the robust SQL database behind the FishKit app with the day-to-day Airtable PM base.

Make.com Data Sync Scenario | TNC Case Study | 1-800-Bizops

Replit script to mirror Digital Ocean’s database

A scheduled Repl bridges the gap between cloud repository and the team running the D2D in Airtable.

Replit script to mirror Digital Ocean’s database | TNC Case Study | 1-800-Bizops

Video Documentation

A full video library stores all knowledge on how to maintain and operate TNC’s new tools.

Video Documentation | TNC Case Study | 1-800-Bizops

Time back from admin work means better service for our fishing communities.

Our streamlined Airtable bizops keeps our Fishkit team in sync on all fronts and helps us define next steps for the initiative.

— Francis Hurd

Project Director at The Nature Conservancy

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